By replacing attachment files in Exchange with small stub files, the total Exchange storage can be reduced by over 80%. This dramatic reduction in total Exchange storage benefits overall Exchange performance and efficiency. Small Exchange databases, means backups take less time, online maintenance tools run to completion and recovery time is shortened. Using the automated policy rules in NearPoint, Admins can manage Exchange database size and as the message data grows over time, keep the overall Exchange storage at the optimal size. NearPoint effectively solves the conflict between users who want to save more email and Admins who desire to keep Exchange running smoothly. Using NearPoint Mailbox Extension, users retain transparent access to all their archived email via Outlook, and Admins can manage Exchange storage capacity for optimal Exchange performance.