Mimosa NearPoint Live Content Archiving: Monitoring and Surveillance for Corporate Governance and Regulatory Compliance

Content Monitoring: Proactive Surveillance and Alerting for
Litigation Risk Reduction

Powerful Monitoring for Internal Governance, Protecting Information Assets, and Meeting Regulatory Requirements. The MimosaT NearPointT Content Monitoring Option provides a powerful, easy-to-use monitoring and workflow solution that you can count on to meet your internal governance and regulatory obligations.

Key Features

• Real-time monitoring of custodian's mailboxes for specific content - The Content Monitoring Policy engine allows creation of very specific requirements for messages to be compared against. These policies can be directed at all mailboxes, geographies, departments, and workgroups, as well as at specific mailboxes or even specific messages. Built-in message sampling capabilities also ensure completely random message review policies. Built on the unique capabilities of NearPoint, Content Monitoring can monitor any type of mailbox data-including calendar entries, contacts, tasks, and notes-for policy violations.
  

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• Creation of highly granular monitoring policies is straightforward with an easy-to-use policy creation wizard - The easy-to-use policy wizard makes creating highly specific policies a quick, straightforward task.
  
• A simple, common-sense reviewer's interface for quick review - Reviewing flagged email messages can be a time-consuming job. The Content Monitoring reviewer's user interface simplifies the reviewing of messages by showing the message content together with the reason for selection by the policy engine. The reviewer is also able to quickly mark the message as compliant or noncompliant and annotate the message with the reviewer's thoughts. This new interface greatly increases reviewing productivity.
  

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• Customizable keyword lists allow the creation of lexicons - The Content Monitoring Option matches sampled messages and attachments against a lexicon of keywords or search syntax specified by the administrator. When a message's contents match the lexicon, it can then be marked for review based on policies the administrator has set up.
  
• Comprehensive reporting and logging for audit purposes - Financial Industry Regulatory Authority (FINRA) and NYSE monitoring regulations specify that each member firm must monitor and show compliance with their adopted procedures, and make those procedures subject to review. The Content Monitoring Option supports these requirements through auditing of supervisor activity and providing summary reports. Three kinds of reports are available, including Compliance Reports, Review Action Reports, and Policy Reports. The Content Monitoring Option offers many capabilities for customizing reports.
  
• Email alerts - Immediate email alerts prompt the auditor or manager to review questionable content, so no one needs to remember to manually check for alerts every day.
  
• Scalable to thousands of reviewers and millions of messages daily - The Content Monitoring Option scales with your organization's needs, handling up to millions of messages daily.

Key Benefits

• Improves adherence to corporate policies and lowers your information risk by flagging policy violations for review by supervisors.
  
• Improves the consistency and quality of your corporate communications with customers and suppliers.
  
• Demonstrates the active enforcement of your written policies with detailed tracking reports and logs.

Data Sheet (PDF)