"Mimosa NearPoint is the most comprehensive solution we evaluated for email information management. I have been impressed with the speed and thoroughness of NearPoint's search capabilities. It now takes us just minutes to produce emails for review that in the past would take days or even weeks to locate.”
— Felipe Bagkus, Systems Engineer, TriNet
Employees are representatives of their organizations. The burden is on each organization to ensure the workplace environment remains free of sexual harassment and other criminal activity. If any suspect activity were to exist, organizations run into high legal costs, low employee morale and productivity, and damage to the organization's public reputation.
In addition, it is important organizations remain aware of how their employees use information. One reason for this concern is intellectual property leakage costs organizations billions of dollars each year. For example, a pharmaceutical company wants to ensure employees are not emailing important intellectual property to their home/personal email address. Developing usage and code of conduct policies and monitoring for compliance are steps any organization can take to ensure an environment free from unwanted content coming in and the loss of sensitive company information going out.
Many companies are regularly subjected to litigation and discovery based on preventable actions by employees. The new amendments to the Federal Rules of Civil Procedure specifically designate corporate email as a discoverable record that is subject to litigation hold.
An effective strategy to lessen this type of legal risk is to manage these activities before they become an outside legal matter requiring expensive eDiscovery processes. Mimosa NearPoint's™ content monitoring option facilitates this strategy.
The Content Monitoring Option watches for violations of corporate policy in real-time within NearPoint and proactively alerts the appropriate Supervisors or Departments so that policy violations can be managed, minimizing risk of a legal matter.
The Mimosa Systems NearPoint Content Monitoring solution provides a powerful, cost-effective means of enabling your organization to be proactively alerted to policy violations-such as inappropriate content coming into the organization or sensitive company information being sent to external recipients-ultimately monitoring adherence to corporate communications and code of conduct policies.
The NearPoint architecture enables near-real-time content capture, indexing, and policy management. This same architecture capability also enables real-time monitoring of message content for policy management.
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