Mimosa NearPoint Live Content Archiving: Monitoring and Surveillance for Corporate Governance and Regulatory Compliance

Content Monitoring: Proactive Surveillance and Alerting for Litigation Risk Reduction

Your employees represent your company. Like most organizations, your company reaffirms and emphasizes its commitment to maintain a workplace environment free from sexual harassment and other criminal activity—activity that could result in high legal costs, low employee productivity and shareholder equity, and damage to your corporate brand. Developing usage and code of conduct policies and monitoring for compliance are steps your company can take to ensure an environment free from unwanted content coming in and the loss of sensitive company information going out.

Many companies are regularly subjected to litigation and discovery based on preventable actions by employees. The new amendments to the Federal Rules of Civil Procedure specifically designate corporate email as a discoverable record that is subject to litigation hold. An effective strategy to lessen this type of legal risk is to manage these activities before they become an outside legal matter requiring expensive eDiscovery processes. A Microsoft® Exchange content monitoring solution facilitates this strategy.

A content monitoring solution, along with a live content archiving solution, will watch for violations of corporate policy in real time within the email system and will allow your company to head off questionable or inappropriate activity before it becomes external litigation.

The Mimosa Systems™ NearPoint™ Live Content Email Archiving and Content Monitoring solutions provide a powerful, cost-effective means of enabling you to be alerted to policy violations—such as inappropriate content coming into the organization or sensitive company information being sent to external recipients—ultimately monitoring adherence to corporate communications and code of conduct policies.

NearPoint Content Monitoring Architecture

The NearPoint architecture enables near-real-time content capture, indexing, and policy management. This same architecture capability also enables real-time monitoring of message content for policy management.