Mimosa Systems Industry White Papers

We are constantly updating the White Paper section with resources authored by both industry analysts and our own Mimosa team. Please click on the title of any publication below to download the PDF file. If you have questions, feel free to contact us at: sales@mimosasystems.com

Analyst White Papers

Taneja Group
Product Profile: Mimosa NearPoint — Total Content Archiving for the Enterprise
Unlike the relatively well behaved data contained in databases, unstructured data is hard to manage and control. Yet so much of this very data is also critical to corporate health for three urgent reasons: 1) it contains a huge amount of business value, 2) the entire mass of it is subject to litigation discovery, and 3) growing compliance requirements demand that it be managed and secured. The net result of all of these demands is that unstructured data is under pressure for management and performance like never before. In this product profile, Taneja looks at Mimosa's unified archiving for file systems and Exchange with a special focus on how saving storage costs, eDiscovery and compliance help differentiate it from the competition.

ESG (Enterprise Strategy Group)
Brief: Mimosa Archives Files
Unstructured data—namely, application and general productivity files—is growing at two to three times the rate of database information.  This growth increases both storage costs and operational burdens as these files may be business records or sources of evidence—requiring IT to store and preserve them for specified periods of time. Mimosa already helps customers centralize and control email with its NearPoint archive solutions. Now the company covers file data with its NearPoint File System Archiving solution to facilitate comprehensive information retention and discovery. 

Osterman White Paper: A Guide to Messaging Archiving
Messaging archiving can help organizations satisfy a wide range of legal compliance, regulatory, storage management, knowledge management, and other problems. Further, messaging archiving can reduce the risk from non-compliance with legal or regulatory obligations, reduce overall storage costs, and retain corporate “memory” stored in messaging systems. This white paper discusses the reasons to implement a messaging archiving system and provides an overview of ten archiving vendors.

Taneja Group
Product Profile: Mimosa NearPoint 3.0 — Scalable Live Content Archiving
The challenges of a growing enterprise email environment are well understood by every IT manager in the world: exponential growth, complex recovery, regulatory compliance, and long-term archival, as well as the typical day-to-day requests of business end users. In this product profile, Taneja looks at the features of Mimosa NearPoint 3.0, with a special focus on scalability, and then reviews how its capabilities align this solution with the needs of enterprise email while differentiating it from the competition.

Gartner
Magic Quadrant for E-Mail Active Archiving, 2007
By Carolyn DiCenzo and Kenneth Chin. E-mail active archiving products continue to add functionality to meet new market demands. Solutions are available to meet basic and complex requirements at a corresponding range in cost.

Osterman White Paper: Why Your Organization Needs to Focus on Outbound Content
This white paper focuses on the need to monitor and manage outbound content, discusses the key drivers that are making it necessary and discusses the steps that an organization should take to mitigate the risks it faces from employee use of communication tools.

ESG
Mimosa Expands Electronic Discovery beyond Email
Since June 2005, Mimosa Systems has been helping customers manage their Exchange environments with its NearPoint product. NearPoint enables customers to archive e-mail, calendar entries, task lists and contact information and improves application availability by maintaining a standby application log file at a separate location. While it is imperative that organizations address messaging application availability, retaining messages and other collaboration information is becoming a critical legal requirement. E-mails, both past and present, as well as calendar and contact information, are now common evidence sources. As a result, Mimosa Systems has added an electronic discovery option to its NearPoint solution facilitating proper information retention and legal hold policies.

IDC
Mimosa Systems: Innovation in Next Generation Archiving
Mimosa Systems is an emerging company with innovative archiving technology and a compelling vision for unified information management. The company is growing rapidly and has had some recent impressive customer wins. While the company's products currently address archiving, data protection, and electronic discovery for email (serving MS Exchange environments), Mimosa plans an aggressive product roll-out in 2007 to support additional types of unstructured data and expanded archiving functionality.

Osterman White Paper: The Impact of the New FRCP Amendments
The newly adopted amendments to the Federal Rules of Civil Procedure (FRCP) will have a major impact on the way that organizations manage electronic data. However, an Osterman Research survey conducted in December 2006 found that more than one-half of organizations do not understand the new rules well enough to understand the impact that they will have on their data retention practices, while only one in five organizations does not anticipate any sort of change in their corporate behavior in response to the changes. Further, another survey found that only seven percent of corporate counsel attorneys rated their companies as prepared for the new amendments, while more than one-half were not even aware that the new amendments were to go into effect on December 1, 2006.

EMA (Enterprise Management Associates)
Mimosa NearPoint Preserves Electronic Evidence
The need for regulatory compliance and the ability to provide fast, efficient e-discovery affect businesses of every size. Predictably, as compliance demands get more complex, corporate exposure grows. In December of 2006, a new level of compliance will be enforced for e-discovery when Federal Rules of Civil Procedure Rule 34(b) becomes effective. This new requirement empowers a requesting party in a legal action to specify the form or forms in which electronically stored information is to be produced.

Taneja Group
NearPoint Product Profile
The challenges of a growing enterprise email environment are now well understood by every IT manager in the world: Exponential growth rates, complex recovery requirements, regulatory compliance, long term archival, not to mention the typical day to day requests of the business end users. This paper introduces Mimosa Systems' approach of creating a unified approach to answering all of these end user challenges through a single offering to support three major constituencies: The IT manager, the business user, and the corporate governance officers.

ESG (Enterprise Strategy Group)
Information Management and Information Protection Brief:
Mimosa NearPoint – Unified Protection, Archiving, and Recovery for Microsoft Exchange
ESG identifies Enterprise Message Management (EMM) as a unique challenge facing IT. This paper explores how Mimosa NearPoint™ offers a platform for unified e-mail data management for Exchange — recovery, archiving, storage optimization & compliance. Unlike other products, NearPoint was built from the ground up for EMM, so it tackles both IT and business/governance challenges.

EMA (Enterprise Management Associates)
NearPoint from Mimosa Systems
E-mail is the lifeblood of many companies, yet few firms are capable of recovering lost data easily and fewer still can manage their Exchange databases to ensure compliance with regulatory requirements. Mimosa NearPoint is an easily implemented business continuance and archiving solution for corporations, providing them with a single solution for e-mail data management with no additional investment in IT staff.

Mesabi Group: Getting to the Point with NearPoint
Making sure that Microsoft Exchange delivers the productivity-enhancing availability that end users need, managing the seemingly uncontrollable growth in Exchange databases, and finding a way to satisfy compliance requirements is difficult. How do you deal with these three challenges? This paper covers how Mimosa NearPoint offers an all-in-one solution that answers these needs, without forcing users to cobble together disparate systems that don't talk to one another.

Osterman Research: A Cost-Benefit Analysis for Managing Exchange Environments
This white paper explores the pain points associated with messaging management and discusses how Mimosa Systems' approach can help to manage the total cost of Microsoft Exchange data management.

Osterman Research: The Need for a New Paradigm in Managing Exchange Environments
This white paper discusses the current problems faced by IT managers, end users and others in the enterprise with regard to existing Exchange environments, introducing a solution that can solve these problems.

Mimosa White Papers

NearPoint FSA: From Email Archiving to Integrated Content Archiving
The widespread use of unstructured electronic files creates a critical management challenge for enterprise organizations. Add in stringent legal requirements on the storage of information along with eDiscovery needs and you have a complex challenge. Archiving has moved beyond simple email archiving and now necessitates the use of an integrated content archiving system. This white paper describes Mimosa NearPoint File System Archiving. We will cover high-level product goals and key product capabilities to give the reader a clear picture of this new product's benefits for storage management and legal discovery. An example case is included to demonstrate the product's benefits in a sample setting.

Messaging, Compliance, and Archiving
Since the rise of archiving systems in business more than a decade ago, the technology has made great strides forward. Recently, stringent regulations and highly demanding litigation procedures have amplified the need for a strong archive system. Messaging systems such as Microsoft® Exchange Server 2007 have also seen their share of changes and improvements in archiving and compliance. This document is intended as a guide and a blueprint for organizations looking at deploying Microsoft Exchange Server 2007 and Mimosa™ NearPoint™ in their environment.

Mimosa NearPoint for Microsoft Exchange Server
This white paper is intended to intro­duce Mimosa Systems and its product NearPoint for Microsoft ® Exchange Server and will describe how NearPoint complements and extends Exchange 2007 and how it adds important benefits for compliance, storage management, and recovery.

Solve Exchange Storage Problems Once and for All
The management of Microsoft® Exchange storage growth is one of the most challenging problem facing Exchange administrators today. Because of the popularity of email as a communication technology, and because users tend to keep email, maintaining adequate storage on the Exchange Server is a constant challenge. In this paper we will see how Mimosa NearPoint can reduce Exchange storage and keep email accessible to end users, without requiring stub files in Exchange.

Mimosa NearPoint File and Documentation Archiving
The widespread use of unstructured electronic files (such as Microsoft® Office, Adobe® PDF, and others) is creating a critical management challenge for enterprise organizations. Mimosa Systems is currently developing an option for NearPoint that will bring together, in one solution, complete information management of email (and attachments), files, and documents. File server storage and corresponding backup times are reduced. Search and discovery of electronic information becomes simpler because there is only a single repository to search for litigation support. This white paper describes Mimosa NearPoint File and Document Archiving v1.0. We will cover high-level product goals and key product capabilities to give the reader a clear picture of this new product’s benefits for storage management and legal discovery. An example case is included to demonstrate the product’s benefits in a sample setting.

A System for Email Archiving, Recovery, and Storage Optimization: Mimosa NearPoint for Microsoft Exchange Server and EqualLogic PS Series Storage Arrays
This document introduces the Mimosa Systems™ NearPoint™ storage configuration with the EqualLogic® PS Series iSCSI storage arrays. Detailed EqualLogic configuration information based on test results in the Mimosa lab is provided to assist with the proper storage configuration and installation of Mimosa™ NearPoint.

Federal Rules of Civil Procedure 101
This paper will give you a layman's view of the new amendments to the Federal Rules of Civil Procedure (FRCP) that took effect on December 1, 2006. It also covers how the new amendments will have a major effect on how companies retain, store, and produce electronic information for litigation, especially email system data. The paper will review each of the new amendments, discuss their projected effects on eDiscovery of corporate email systems, and show how the Mimosa™ NearPoint™ email archiving solution and the NearPoint eDiscovery Option meet the intent of these new amendments.

The Benefits of Email Archiving for Government and Education
The widespread use of email is having a major impact on every industry it touches, including public government and education. Email use by public organizations is governed by federal, state, and local regulations that dictate public rights regarding information access and retention. Email contains important information and its use must be managed according to existing laws. This paper review basic issues surrounding the use of email in government and education. Email use will be compared with traditional forms of communication, and how it affects existing regulations for public access to information.

Understanding Log Shipping
This white paper describes how log shipping compares with journaling for Exchange compliance archiving. It explains how Mimosa NearPoint harnessed this new approach to provide a next-generation solution that seamlessly integrates email archiving, eDiscovery, storage management, and data protection, without compromising Exchange functionality or data integrity.

Re-creating Email Conversation Threads Could Reduce Your Overall Legal Risk
This white paper will highlight how having access to all emails can lower your company's overall legal risk. We will look in detail at how a lone email message taken out of context can dramatically raise your legal risk, and how having the full context of an email conversation can potentially stop litigation before it ever starts.

Cost and Breakeven Analysis of Email Discovery Using Mimosa NearPoint Email Archiving with eDiscovery Option
This customer is one of the largest manufacturers and marketers of healthcare supplements in North America with corporate headquarters in California. The company manufacturers several lines of orally ingested vitamin supplements and employs 3,400 employees in several states. The company wanted to solve two related problems: eDiscovery risk and cost and PST propagation.

Email Archiving Implementation: Five Costly Mistakes to Avoid
This white paper will describe five key areas of email archiving implementation, drawing upon real world examples and experiences, to explore all the important issues that can impact total cost. In each situation, alternatives will be presented that if adopted can help reduce installation and maintenance costs.

A New Era of Electronic Discovery for Email
Over 80% of organization records exist in electronic form, so it stands to reason that to perform even the most basic search, proper preparation is necessary. Electronic search is no simple matter when you consider that the data exists anywhere in the organization from servers to desktops and it exists in multiple, non-compatible formats.

Litigation Hold White Paper
Stopping the destruction of Exchange email, including calendar entries, contacts and task lists, because of anticipated or pending litigation is an absolute must and very challenging. Companies around the world are experiencing a higher risk level based on increased litigation, more intrusive discovery requirements and legal strategies that take advantage of this difficulty. Recognizing and planning for these litigation holds and discovery can dramatically lower the adverse effects on your employees and lower your overall cost of legal defense. This white paper will present industry best practices for ensuring timely litigation holds.

Mimosa eDiscovery Option White Paper
This white paper presents an improved approach to legal discovery for Microsoft Exchange, introduced by Mimosa Systems.

A Cost Benefit Analysis for Managing a 1500 Person Exchange Environment
This cost-benefit analysis discusses an advanced data management application provided by Mimosa Systems, presenting the acquisition costs to deploy Mimosa NearPoint and the potential costs savings delivered by deploying NearPoint in terms of Administrative cost savings, increased end user productivity and reduced corporate risk.

Mimosa Disaster Recovery Option White Paper
This paper describes the basic operation of the Mimosa NearPoint Disaster Recovery Option, showing how it integrates with Mimosa NearPoint and delivers continuous data protection for immediate disaster recovery and e-mail service continuity.

Challenges with Traditional Data Management Solutions for Exchange White Paper
For many years, traditional backup products have tried to address the challenges that come with protecting and recovering e-mail messages. Mimosa Systems believes that the challenges that you are facing to manage Exchange can be solved with a new breakthrough approach to Exchange data management.

Mimosa NearPoint Advantages over Traditional Tape Backup Methods for Microsoft Exchange
Tape backup is the traditional and most popular data protection method for Microsoft ® Exchange Server. Depending on the size and number of Exchange Servers, there can be problems with backup windows, recovery speed, loss of critical current data and limited search ability. Mimosa NearPoint™ for Microsoft Exchange Server leverages new low-cost disk to deliver the next generation of data management for Microsoft Exchange.

Mimosa NearPoint for Exchange Storage Optimization
E-mail growth is exploding and the common practice of saving old e-mail and attachments is over burdening e-mail servers. E-mail quotas can put a fixed limit on growth and capacity, but reduce employee productivity and force employees to find alternative methods to store e-mail that increase security risk. Mimosa NearPoint ™ for Microsoft ® Exchange Server is a disk-based data management solution that optimizes the storage of Microsoft Exchange Server.

Advantages of Mimosa NearPoint for E-mail Archival
Recent federal, state and local regulations recognize the critical nature of e-mail and specify that electronic messaging be managed for privacy and retention. Mimosa NearPoint is the industry's first data management solution for Microsoft Exchange that unifies data protection and e-mail archival into a single integrated solution.

Requires Adobe® Acrobat Reader®