NearPoint eDiscovery

Powerful Search, Retrieval, and Management of Exchange Email, SharePoint Data and File System Documents for Litigation Hold, eDiscovery Response, Early Case Assessment, Litigation Support, and Internal Investigations

Every organization needs to be able to produce and preserve electronically stored information (ESI) for legal proceedings, regulatory investigations and internal investigations if called upon. Government inquiries, criminal and civil proceedings, and financial audits are just a few of the numerous circumstances that can force a costly and time-consuming search of ESI, including Exchange email, SharePoint data and office files.

In addition, organizations should rely on ESI as a source of valuable information when performing Early Case Assessments.

The Mimosa NearPoint™ eDiscovery Option is a robust yet easy-to-use Exchange email, SharePoint and file system eDiscovery application that can be used from an internal auditor, corporate legal counsel or external counsel's desktop. Using the eDiscovery Option, eDiscovery auditors define new discovery searches by selecting target Microsoft® Exchange mailboxes, SharePoint records and/or file system servers and by defining search criteria, including owner, version, data range, content, file attributes or combination.

Full-text indexing of every archived object provides for the ability to search for responsive data across the three most requested ESI data types in discovery, Exchange, SharePoint and File System data.

One eDiscovery tool to search across the most requested data types, place litigation holds, review data for responsiveness and export out as your response to a discovery request will save your legal and IT organizations time, productivity and expense.

Exchange and SharePoint data present a uniquely risky data type when in discovery. The first responsibility of parties to a lawsuit is to protect all potentially responsive data that could be asked for by the opposing side. In Exchange email systems, this means being able to apply a litigation hold to not just a sent or received email, by drafts, calendar entries, contacts and task lists. For SharePoint systems, being able to place a record on litigation hold is a very small part of the requirement. Other discoverable data types in SharePoint include Documents, Pictures, XML Documents, Slides, Wiki Pages, Dashboards, Events, Links, Contacts, Messages, Discussions, Workflow, Blogs, Blog comments, Reports and documents, something only Mimosa can do with NearPoint.

If you are looking at litigation support with your ESI archive, make sure you can manage all the data that you could be faced with managing - quickly.

Comprehensive eDiscovery across the Most Targeted ESI Data Types
The Mimosa NearPoint archival architecture combines the most “discovered” record types into a fully indexed and single-instanced archive, enabling a comprehensive discovery search from a single user interface.

Only the NearPoint archive captures all the discoverable contents of the Exchange server(s), a much more comprehensive set of SharePoint data along with all file system contents in one integrated archive.

With NearPoint and the eDiscovery Option, legal and IT teams can work together efficiently to determine early case assessment strategies, place responsive data on a litigation hold, respond to discovery requests or complete an internal audit - quickly. Search queries can be saved and shared among users to ensure consistent and accurate results for frequently used search patterns and to show intent of response to the court.

Exchange Email, SharePoint data as well as file system data and office files can be found and placed on litigation hold to prevent them from being inadvertently deleted.

Auditors can easily view a listing of all auditors with whom they have shared eDiscovery objects. Assigned eDiscovery reviewers can quickly browse through and review data in results sets, tag items with case descriptive tags, place objects on litigation hold and share work with others. On completion of review, results sets can be exported in native file formats suitable for ingestion into other litigation management applications, for external counsel review or court ready production.

Effective Case Organization and Management for Complex Litigation Tasks
Managing the eDiscovery of several cases or the many aspects of a single large case can be a complex and confusing. The eDiscovery option includes a "Case Management" capability to help you manage the myriad pieces of eDiscovery in a logical case profile. Now all aspects of a eDiscovery case, including searches, results sets, reviews and status, tags, litigation holds, and exports, can be combined into an easy to manage case object. (see figure 1 below)

Figure 1: The eDiscovery Option Case Management workspace

Reduced Discovery Cost and Risk
The Mimosa NearPoint eDiscovery Option lowers legal discovery total cost and reduces the overall risk associated with litigation. By eliminating the need to restore backups in order to search Exchange or file system data, the NearPoint eDiscovery Option reduces the burden on IT staff. The easy-to-use search tools and collaboration features of eDiscovery will enhance the speed and efficiency of your legal and audit personnel. And most important, you can be assured that the ability of eDiscovery to produce the highest levels of ESI fidelity will provide your organization with the most accurate picture in any discovery situation.

Figure 2: The eDiscovery Search Workspace