"Questionable content in employee email communications has been and always will be a major risk for companies of all sizes. The Mimosa NearPoint solution enables corporate legal and HR departments to proactively monitor their corporate email communications …"
— Patrick Cooper, IT Network Administrator, Ryley, Carlock & Applewhite
Your employees represent your company. Like most organizations, your company reaffirms and emphasizes its commitment to maintain a workplace environment free from sexual harassment and other criminal activity-activity that could result in high legal costs, low employee productivity and shareholder equity, and damage your corporate brand.
Developing usage and code of conduct policies and monitoring for compliance are steps your company can take to ensure an environment free from unwanted content coming in and the loss of sensitive company information going out.
Many companies are regularly subjected to litigation and eDiscovery based on preventable actions by employees. The new amendments to the Federal Rules of Civil Procedure specifically designate corporate email as a discoverable record subject to litigation hold.
An effective strategy to lessen this type of legal risk is to proactively manage these activities before they become an outside legal matter requiring expensive eDiscovery processes. Mimosa NearPoint's™ Content Monitoring application does just this.
NearPoint™ Content Monitoring watches for violations of corporate policy in real-time and proactively alerts the appropriate resources so that policy violations can be eliminated.
The Mimosa Systems NearPoint Content Monitoring solution provides a powerful, cost-effective means alerting you to policy violations − such as inappropriate content coming into the organization, or sensitive company information being sent to external recipients − for ultimate monitoring and adherence to corporate communications and code of conduct policies.
NearPoint Content Monitoring Architecture |
The NearPoint architecture enables near real-time content capture, indexing, and policy management. This same architecture capability also enables real-time monitoring of message content for policy management.
|
Features |
Benefits |
| Create Custom Keyword Lists | Matches sampled messages and attachments against a lexicon of keywords or search syntax specified by the administrator. When content matches lexicon, it is marked for review based on policies previously set-up. |
Comprehensive Reporting |
Supports monitoring regulations by auditing supervisor activity and summary reports. Also, offers many capabilities for customizable reports. |
Monitoring Policies |
Allows creation of very specific requirements for message comparison. Policies can be directed at all mailboxes, geographies, departments, workgroups, specific mailboxes or event specific messages. |
Email Alerts |
Eliminates the need to continuously check the review queue for messages that match policy |
Simplified Reviewers Interface |
Interface shows message content with the reason for selection by the policy engine, saving time and money. |
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