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Madera County in northern California needed space. Not physical space, but storage space on their Exchange Server. Although it was efficient and easy for the employees to store their email and attachments on Exchange, a better solution was required for their email archiving needs. In this success story, learn how a quest for space led to an important eDiscovery benefit.
Madera County chose
Mimosa™ NearPoint™ for Microsoft® Exchange for their email archiving solution—solving their Exchange storage problems, aiding in its disaster recovery project, and helping with eDiscovery.
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FoxHollow, a division of ev3, is a medical device company operating in a highly competitive market and facing constant challenges to protect its intellectual property and defend its property rights. FoxHollow needed to improve its email record keeping and be able to search years worth of email records for litigation support.
FoxHollow took steps to improve Exchange email management and improve eDiscovery using Mimosa NearPoint for Microsoft Exchange Server.
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Pinnacle Financial Corporation wanted to be proactive and have an email discovery solution implemented now in order to prevent large legal fees later in the event of a lawsuit against them. Pinnacle also needed to improve access to email records for internal HR-related matters and investigations. “We wanted to provide a way for our in-house legal team and HR, if an issue came up, to quickly research potential employee issues involving email, without searching a ton of tapes,” said Rick Chin, senior VP of IT at Pinnacle.
Pinnacle installed Mimosa NearPoint using their existing Microsoft Exchange 2003 server. The Pinnacle VP of IT installed NearPoint and had it running in less than two hours, doing the work himself with only a small amount of help from Mimosa Support.
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Great Florida Bank was progressing from a private company to a public one and needed a way to archive its email in order to be Sarbanes-Oxley compliant. Having their email records easily searchable was also important for litigation support. The challenge was to find a solution that could deliver what they needed at a price they could afford. “We are a young company and cost is very important,” stated Hugo Torres, IT director at the bank.
By choosing Mimosa NearPoint, Great Florida Bank was able to reduce mailbox size and improve Exchange performance. NearPoint also automatically manages Great Florida Bank’s five-year retention policy for Sarbanes-Oxley compliance.
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Matthews International currently has about 1,400 PC users, 350 Mac users, and more than 150 mobile phones, all requiring email management. "We found that email storage data was proliferating at a rate of 3-5 GB per day, and that full system backups were requiring 17-20 hours," says Ryan Shipkowski, Matthews International's network administrator. "Not only were both figures far too high, but they also represented inefficiencies and a high cost for mainframe capacity." They made a decision to identify and install the best email archiving solution they could find to meet their main requirements.
Matthews International selected Mimosa NearPoint to address all of its email archiving needs. Delivering archiving, eDiscovery, search and retrieval, disaster recovery, and storage management in one integrated solution, NearPoint provides the flexibility and protection Matthews was looking for. In addition, NearPoint offers easy deployment and helps ensure companies meet today's stringent compliance requirements.
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The Gordon Biersch Brewery Restaurant Group moved to Microsoft Exchange in 2006, and immediately began shopping for a solution to archive email for compliance. Corporate policy is to store all company email for its employees for seven years. The company needed a solution that offered flexibility to comply with regulations today and in the future when they change.
Gordon Biersch found the email archiving solution they were looking for in Mimosa NearPoint for Microsoft Exchange Server, providing all the essential tools needed to remain in compliance with corporate policy and regulations, and also helping with the day-to-day operational challenges inherent in managing Exchange.
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Virtua Health's staff and physicians rely
heavily on email for communication.
Managing email with the latest
technology has benefits for customer
satisfaction, staff productivity and
reduced business risk.
Virtua Health chose Mimosa NearPoint
to solve multiple Exchange challenges
including archiving, recovery, and storage
management.
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Adomo, Inc. provider of voice messaging and unified communications solutions that enable organizations to more smoothly migrate to VoIP and wireless technologies, was shopping for an email management solution. "I've used Backup Exec to perform complete system backups for many years, but never had a 100% comfort level from it," says Mitul Patel, IT Manager. "I was looking for a solution that would provide seamless access to data as well as perform archiving and recovery. We've tried brick-level backups but the impact on the Exchange server and the time it took did not make it a viable solution-we were looking for a complete solution to handle email management, archiving and recovery without any impact on Exchange."
Mimosa NearPoint reduced storage requirements on the Exchange Server while still providing seamless user access to email information so that users enjoy “unlimited mailboxes” without the storage management burden.
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For Brookfield Homes, Microsoft Exchange serves as the center of all email communication. All development sites are provisioned with full Internet access and email connectivity with the division headquarters in Costa Mesa, California. A total of 150 email accounts are managed in the Costa Mesa location on Exchange Server 2003. Prior to Exchange, the Costa Mesa division was running IBM Lotus Notes. Three years ago the email environment was migrated to Microsoft Exchange and now a total of 130 GB of email is being managed on Exchange.
For Brookfield Homes, Mimosa NearPoint was able to help them meet all of their major goals to improve Exchange management.
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Microsoft Exchange Server is an important communication tool for The Siegfried Group. The Siegfried group operates in 27 cities spread across the US and the majority of the company's employees are either remote or mobile. After three years of rapid growth, The Siegfried Group's total email data for 600 users had quickly grown to over 250GB. Frank McGurk, who manages the Exchange Servers for Siegfried Group, sought to reduce and enhance management of its total Exchange storage. "The primary reason I contacted Mimosa was performance," said Frank. "We had huge Exchange Stores. We could throw more servers and storage at Exchange, but did we really want to maintain 7 GB mailboxes? We went over all the variables and we decided our best solution was to reduce mailbox size."
The Siegfried Group deployed Mimosa NearPoint email archiving solution to reduce overall Exchange storage requirements by extending attachments to the archive, while maintaining seamless access to all email information for end users.
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TNCI is a leading provider of telecommunication services to businesses. The Network Administrator, Michael DiBenedetto, supports eighty employees with Microsoft Exchange Server 2003 for messaging services. Currently Michael has implemented mailbox quotas of 130 MB each and the total Exchange Store size is 12 GB. "My users rely on their email for all of their important business communication. We have an inside sales force that support an outside sales channel and email is the form of communication that links everyone together," said Michael. "It is common for email to contain business agreements, letters of authorization, quotes and signatures. Some of my users have been saving email since 1998 and have GB's of total stored email." Email data that is current is stored on the Exchange Server and all other email data is stored in
local .PST files.
TNCI needed improved Exchange recovery and better management of .PST files. After deploying Mimosa NearPoint, TNCI was able to reduce Exchange recovery time to less than one hour. Existing .PST files were archived to NearPoint for better management and improved user access.
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Suby, Von Haden (SVA) is a fast growing public accounting firm with four offices and two Microsoft Exchange 2003 Servers supporting four hundred total email users. SVA's diverse business practice includes public accounting, computer consulting, financial services, and healthcare services.
After reviewing other email archiving solutions, SVA was attracted to Mimosa NearPoint not only for email archiving but also for its unique ability to perform Exchange recovery. Using a continuous data protection technology based on Exchange transaction log files, NearPoint protects all Exchange data in real-time and performs fast, "one-click" recovery for Exchange at all levels.
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The faculty and staff of the Washington State University Puyallup Research and Extension Center have different email archive needs from "access to all data forever" to "minimal data for 30 days". WSU Puyallup needed a solution that would allow them to tailor email archive services individually, while assuring full recovery and storage management of the archive.
WSU Puyallup chose Mimosa NearPoint to customize individual email archive policies to meet individual user needs while reducing storage and assuring fast, easy recovery of all data.
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TriNet is a leading provider of HR services for small and medium-sized businesses, and unique because of its exclusive focus on high-salaried, technically skilled workforces in technology, professional, and financial services.
TriNet chose Mimosa NearPoint for Microsoft Exchange Server to create and manage a complete repository of all historical email records and to provide fast and easy access to the archive for content review and intelligent mailbox storage management.
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Nationwide food distributor Dot Foods was vulnerable to data loss and corruption because their business-critical Exchange server was growing to an unmanageable size. The threat of business interruption prompted them to look for a complete Exchange management solution.
Mimosa NearPoint fully automated email archiving, management and recovery, eliminating the burden on IT and protecting Exchange data in the event of an emergency.
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Using Mimosa NearPoint, Kirton &
McConkie has shrunk their Exchange
Database from 120 GB to an efficient
20 GB. They are also able to search
the email archive for legal discovery in
minutes-a task that used to take days.
Kirton & McConkie saved 100 GB of total Exchange storage
by deploying NearPoint's Mailbox
Extension feature, reduced time and costs of searching
email records for legal discovery, restored an entire mailbox in minutes
saving hours compared to tape based
recovery, and fully protected email data without
impacting the Exchange server.
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Peachtree is a specialty insurance company, and as part of a public company, is required to meet Sarbanes-Oxley compliance regulations. Peachtree looked for an email solution to help with compliance, legal discovery and storage management.
NearPoint is allowing Peachtree to effectively manage its critical email information, while reducing Exchange storage and providing the tools to easily meet email discovery and compliance requirements.
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BPG needed an email data management solution that allowed users to maintain easy access to large mailboxes without the struggle of managing local .PST files.
Buccini/Pollin chose Mimosa NearPoint for its ability to manage Exchange storage and reduce dependence on troublesome .PST files, while providing users seamless access to all email.
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