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Success Stories

Learn how Mimosa’s customers are successfully conquering email archiving / email recovery, eDiscovery, disaster recovery, and mailbox management challenges.


Forest Oil Corp

Review Forest Oil's
email archiving solution

Forest Oil found it nearly impossible to find what they needed during a eDiscovery request.  They needed to respond quickly to discovery requests while assuring reliable record retention.  They also needed a solution that was not overly complicated, burdensome or that needed a large support staff. 

Iron Mountain Digital Mimosa Solution
Forest Oil selected NearPoint as a simple, yet powerful next-generation architecture that would not impact Exchange Server performance.  The company’s legal department now performs eDiscovery in minutes. The solution has also eliminated PST files and centralized email records into a single repository giving Forest Oil the assurance they need for compliance while enforcing policies.

Ventura Foods

Review Ventura Foods email archiving solution

Ventura Foods knows all about eDiscovery and compliance.  They were already using a Data Migrator, but needed a more reliable solution for compliance and eDiscovery without sacrificing performance of their Exchange server.  They needed a solution that offered storage optimization, reliable retention and disaster recovery for email and file data.

Iron Mountain Digital Mimosa Solution
NearPoint met the criteria while also meeting the company’s file archiving and eDiscovery requirements. Further, the next-generation architecture assured Ventura Foods’ deployment was seamless, which also gave them feature-rich eDiscovery capability for quick response to requests and compliance requirements.

Lenexa

Review Liverpool John Moores University email archiving solution

With up to 37,000 active mailboxes LJMU had to impose restrictive mailbox quotas to stop storage costs escalating and to try to maintain a stable Exchange environment.

Mimosa Solution
LJMU chose Mimosa NearPoint to eliminate mailbox quotas and provide unlimited mailbox capacity for its 3,000 staff and 28,500 students. As a result, IT will be able to move archived data on to more cost effective storage.

Lenexa

Review Orange County Sheriff’s email archiving solution

With no email archiving solution in place, the Orange County Sheriff-Coroner Department was performing all of its email discovery manually and spending an exorbitant amount of time doing so.

Mimosa Solution
As a solution, they turned to Mimosa NearPoint for its ability to automate time-consuming eDiscovery processes while not placing any load on the Exchange servers.

Lenexa

Review Lenexa’s email archiving solution

At the City of Lenexa, a fast-growing city outside of Kansas City, Kansas, the email volume was growing to unmanageable levels. With city employees retaining emails for up to a decade—or even two—the data archive was straining under the load.

Mimosa Solution
“Clean up campaigns” and prizes for employees to clean out their mail repositories wasn’t working—Lenexa needed a better way to manage the volume, and found that Mimosa NearPoint™ met their objectives, and beyond.

Arnold

Review Arnold’s email archiving solution

Arnold Worldwide is a global leader in creative advertising, offering a full range of integrated marketing strategies. The agency’s need for a easier way to search and retrieve emails, and a way to archive and protect critical data transported via email, drove Arnold’s IT organization to seek a reliable email protection and archiving solution.

Mimosa Solution
Arnold implemented the Mimosa NearPoint content archiving solution, which  delivered the ease of use, value, and performance they needed, along with peace of mind, knowing that their email information was safe in a secure and accessible archive.

Monarch

Review Monarch’s email archiving solution

As one of the UK’s major providers of low-cost flights and a supplier of aircraft to the tour operating industry, Monarch saw their email load triple in two years and email store sizes increase 500 percent, their Exchange servers at risk of running out of space, and hundreds of large PST files throughout the organization.

Mimosa Solution
Monarch chose Mimosa NearPoint to provide mailbox management and relief to the Exchange service, eliminate PST files, and for compliance archiving.

Addison Lee

Review Addison Lee’s email archiving solution

Addison Lee is London’s leading minicab company operating around the clock, 365 days a year. Their large email stores were becoming cost prohibitive to maintain and they needed an email archiving solution to help keep ahead of the competition.

Mimosa Solution
Addison Lee selected Mimosa NearPoint to provide automated email archiving, thereby reducing the size of the Exchange server mailbox stores from their original 75GB down to as little as 5GB each.

Lagan

Review Lagan’s SharePoint archiving solution

Founded almost 50 years ago, Lagan Group now includes some of Ireland’s leading civil engineering, construction and materials companies. With Lagan’s massive reliance on SharePoint as its main data store, the company depended on a fast and reliable backup, archiving and recovery strategy in the event of system failure or data loss.

Mimosa Solution
NearPoint provided Lagan with archiving for SharePoint and Exchange, eDiscovery, data recovery, and storage management – all in a single solution.

Review the State of Delaware’s email archiving solution

As a state that values adherence to strong data protection policies, the State of Delaware had adopted a self-mandated state litigation retention policy which called for the retention of all email data for a one-year period. To retain this growing data, the state had a backup and disaster recovery software solution that was adequate for information protection. But, the backup solution could not perform the sophisticated electronic discovery search and recovery tasks the state required.

Mimosa Solution
After looking at all the large players, the State of Delaware soon selected Mimosa NearPoint™ because it was the only unified solution for eDiscovery, storage optimization, and disaster recovery. All the other vendors took an antiquated approach using journaling. But Mimosa eliminated journaling with zero overhead on Exchange. NearPoint delivered archiving, eDiscovery, recovery, disaster recovery, and storage management in a single integrated solution giving the State of Delaware all the features they needed.

Review Palm Beach County’s migration and disaster recovery solution

Palm Beach County wanted to migrate off Novell GroupWise to Microsoft® Exchange Server 2007. They also needed a comprehensive archiving solution to comply with the state’s so-called sunshine law, which required unlimited data retention.

Mimosa Solution
Palm Beach County found Mimosa NearPoint™ to be a comprehensive solution that facilitated the migration from GroupWise to Exchange. More than a terabyte of information is readily available to end-users and administrators through simple search, restores are achieved in 15 minutes, and the county has gained a disaster recovery solution as well.

Review Madera County’s email archiving solution

Madera County in northern California needed space. Not physical space, but storage space on their Exchange Server. Although it was efficient and easy for the employees to store their email and attachments on Exchange, a better solution was required for their email archiving needs. In this success story, learn how a quest for space led to an important eDiscovery benefit.

Mimosa Solution
Madera County chose Mimosa NearPoint™ for Microsoft® Exchange for their email archiving solution-solving their Exchange storage problems, aiding in its disaster recovery project, and helping with eDiscovery.

Review Pinnacle Financial’s eDiscovery solution

Pinnacle Financial Corporation wanted to be proactive and have an email discovery solution implemented now in order to prevent large legal fees later in the event of a lawsuit against them. Pinnacle also needed to improve access to email records for internal HR-related matters and investigations. "We wanted to provide a way for our in-house legal team and HR, if an issue came up, to quickly research potential employee issues involving email, without searching a ton of tapes," said Rick Chin, senior VP of IT at Pinnacle.

Mimosa Solution
Pinnacle installed Mimosa NearPoint using their existing Microsoft Exchange 2003 server. The Pinnacle VP of IT installed NearPoint and had it running in less than two hours, doing the work himself with only a small amount of help from Mimosa Support.

Review Great Florida Bank’s Exchange archiving solution

Great Florida Bank has been growing rapidly in the past few years, so it needed a state-of-the-industry storage management infrastructure to effectively meet the needs of its expanding customer franchise and to comply fully with all regulatory requirements. The bank’s management team also wanted to ensure business continuity and mitigate any risk of potential system outages and loss of data from hurricanes or other unexpected events. Effective management of email records to ensure compliance with Sarbanes-Oxley (SOX) regulations was also required.

Mimosa Solution
Great Florida Bank selected the Mimosa NearPoint advanced archiving solution to automatically index and manage email records and ensure compliance. NearPoint, in combination with Hitachi SANs, has delivered the comprehensive archiving and eDiscovery functionality Great Florida Bank required.

Review Matthews International’s compliance solution

Matthews International currently has about 1,400 PC users, 350 Mac users, and more than 150 mobile phones, all requiring email management. "We found that email storage data was proliferating at a rate of 3-5 GB per day, and that full system backups were requiring 17-20 hours," says Ryan Shipkowski, Matthews International's network administrator. "Not only were both figures far too high, but they also represented inefficiencies and a high cost for mainframe capacity." They made a decision to identify and install the best email archiving solution they could find to meet their main requirements.

Mimosa Solution
Matthews International selected Mimosa NearPoint to address all of its email archiving needs. Delivering archiving, eDiscovery, search and retrieval, disaster recovery, and storage management in one integrated solution, NearPoint provides the flexibility and protection Matthews was looking for. In addition, NearPoint offers easy deployment and helps ensure companies meet today's stringent compliance requirements.

Review Gordon Biersch’s email archiving solution

The Gordon Biersch Brewery Restaurant Group moved to Microsoft Exchange in 2006, and immediately began shopping for a solution to archive email for compliance. Corporate policy is to store all company email for its employees for seven years. The company needed a solution that offered flexibility to comply with regulations today and in the future when they change.

Mimosa Solution
Gordon Biersch found the email archiving solution they were looking for in Mimosa NearPoint for Microsoft Exchange Server, providing all the essential tools needed to remain in compliance with corporate policy and regulations, and also helping with the day-to-day operational challenges inherent in managing Exchange.

Review Virtua Health's storage management solution

Virtua Health's staff and physicians rely heavily on email for communication. Managing email with the latest technology has benefits for customer satisfaction, staff productivity and reduced business risk.

Mimosa Solution
Virtua Health chose Mimosa NearPoint to solve multiple Exchange challenges including archiving, recovery, and storage management.

Review Adomo’s Exchange
recovery solution

Adomo, Inc. provider of voice messaging and unified communications solutions that enable organizations to more smoothly migrate to VoIP and wireless technologies, was shopping for an email management solution. "I've used Backup Exec to perform complete system backups for many years, but never had a 100% comfort level from it," says Mitul Patel, IT Manager. "I was looking for a solution that would provide seamless access to data as well as perform archiving and recovery. We've tried brick-level backups but the impact on the Exchange server and the time it took did not make it a viable solution-we were looking for a complete solution to handle email management, archiving and recovery without any impact on Exchange."

Mimosa Solution
Mimosa NearPoint reduced storage requirements on the Exchange Server while still providing seamless user access to email information so that users enjoy “unlimited mailboxes” without the storage management burden.

Review Brookfield Homes’ mailbox management solution

For Brookfield Homes, Microsoft Exchange serves as the center of all email communication. All development sites are provisioned with full Internet access and email connectivity with the division headquarters in Costa Mesa, California. A total of 150 email accounts are managed in the Costa Mesa location on Exchange Server 2003. Prior to Exchange, the Costa Mesa division was running IBM Lotus Notes. Three years ago the email environment was migrated to Microsoft Exchange and now a total of 130 GB of email is being managed on Exchange.

Mimosa Solution
For Brookfield Homes, Mimosa NearPoint was able to help them meet all of their major goals to improve Exchange management.

Review The Siegfried Group’s Exchange archiving solution

Microsoft Exchange Server is an important communication tool for The Siegfried Group. The Siegfried Group operates in 27 cities spread across the US and the majority of the company's employees are either remote or mobile. After three years of rapid growth, The Siegfried Group's total email data for 600 users had quickly grown to over 250GB. Frank McGurk, who manages the Exchange Servers for Siegfried Group, sought to reduce and enhance management of its total Exchange storage. "The primary reason I contacted Mimosa was performance," said Frank. "We had huge Exchange Stores. We could throw more servers and storage at Exchange, but did we really want to maintain 7 GB mailboxes? We went over all the variables and we decided our best solution was to reduce mailbox size."

Mimosa Solution
The Siegfried Group deployed Mimosa NearPoint email archiving solution to reduce overall Exchange storage requirements by extending attachments to the archive, while maintaining seamless access to all email information for end users.

Review TNCI’s Exchange
recovery solution

TNCI is a leading provider of telecommunication services to businesses. The Network Administrator, Michael DiBenedetto, supports eighty employees with Microsoft Exchange Server 2003 for messaging services. Currently Michael has implemented mailbox quotas of 130 MB each and the total Exchange Store size is 12 GB. "My users rely on their email for all of their important business communication. We have an inside sales force that support an outside sales channel and email is the form of communication that links everyone together," said Michael. "It is common for email to contain business agreements, letters of authorization, quotes and signatures. Some of my users have been saving email since 1998 and have GB's of total stored email." Email data that is current is stored on the Exchange Server and all other email data is stored in local PST files.

Mimosa Solution
TNCI needed improved Exchange recovery and better management of PST files. After deploying Mimosa NearPoint, TNCI was able to reduce Exchange recovery time to less than one hour. Existing .PST files were archived to NearPoint for better management and improved user access.

Review SVA’s email
recovery solution

Suby, Von Haden (SVA) is a fast growing public accounting firm with four offices and two Microsoft Exchange 2003 Servers supporting four hundred total email users. SVA's diverse business practice includes public accounting, computer consulting, financial services, and healthcare services.

Mimosa Solution
After reviewing other email archiving solutions, SVA was attracted to Mimosa NearPoint not only for email archiving but also for its unique ability to perform Exchange recovery. Using a continuous data protection technology based on Exchange transaction log files, NearPoint protects all Exchange data in real-time and performs fast, "one-click" recovery for Exchange at all levels.

Review Washington State University’s storage management solution

The faculty and staff of the Washington State University Puyallup Research and Extension Center have different email archive needs from "access to all data forever" to "minimal data for 30 days". WSU Puyallup needed a solution that would allow them to tailor email archive services individually, while assuring full recovery and storage management of the archive.

Mimosa Solution
WSU Puyallup chose Mimosa NearPoint to customize individual email archive policies to meet individual user needs while reducing storage and assuring fast, easy recovery of all data.


Review TriNet’s mailbox management solution

TriNet is a leading provider of HR services for small and medium-sized businesses, and unique because of its exclusive focus on high-salaried, technically skilled workforces in technology, professional, and financial services.

Mimosa Solution
TriNet chose Mimosa NearPoint for Microsoft Exchange Server to create and manage a complete repository of all historical email records and to provide fast and easy access to the archive for content review and intelligent mailbox storage management.


Review Dot Foods’ email
archiving solution

Nationwide food distributor Dot Foods was vulnerable to data loss and corruption because their business-critical Exchange server was growing to an unmanageable size. The threat of business interruption prompted them to look for a complete Exchange management solution.

Mimosa Solution
Mimosa NearPoint fully automated email archiving, management and recovery, eliminating the burden on IT and protecting Exchange data in the event of an emergency.


Review Kirton & McConkie’s eDiscovery and
compliance solution

Using Mimosa NearPoint, Kirton & McConkie has shrunk their Exchange Database from 120 GB to an efficient 20 GB. They are also able to search the email archive for legal discovery in minutes-a task that used to take days.

Mimosa Solution
Kirton & McConkie saved 100 GB of total Exchange storage by deploying NearPoint's Mailbox Extension feature, reduced time and costs of searching email records for legal discovery, restored an entire mailbox in minutes saving hours compared to tape based recovery, and fully protected email data without impacting the Exchange server.


Review Peachtree’s Exchange archiving solution

Peachtree is a specialty insurance company, and as part of a public company, is required to meet Sarbanes-Oxley compliance regulations. Peachtree looked for an email solution to help with compliance, legal discovery and storage management.

Mimosa Solution
NearPoint is allowing Peachtree to effectively manage its critical email information, while reducing Exchange storage and providing the tools to easily meet email discovery and compliance requirements.

Review BPG’s PST archive solution

BPG needed an email data management solution that allowed users to maintain easy access to large mailboxes without the struggle of managing local .PST files.

Mimosa Solution
Buccini/Pollin chose Mimosa NearPoint for its ability to manage Exchange storage and reduce dependence on troublesome .PST files, while providing users seamless access to all email.

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