Nation’s 11th Largest School District Turns to Mimosa to Secure Email Content and Eliminate Data Corruption Risk from Growing PST Files
Santa Clara, Calif .– October 7, 2008 – Mimosa Systems, a leader in Live Content Archiving solutions, today announced that Orange County Public Schools (OCPS), the nation's 11th largest and Florida's 4th largest public school district, has selected Mimosa NearPoint™ next-generation email archiving solution to secure its email data while assuring efficient retention, search and recovery.
OCPS is a powerful, positive force in the Central Florida economy. As the second largest employer in the region, OCPS has 25,000 employees serving more than 178,000 students in 180 schools throughout the district. With a vision to be “the top producer of successful students in the nation,” OCPS receives strong support from the Orange County community, business partners, involved parents and interested citizens. In fact, the district has 45,000 registered volunteers, 2,299 partnership agreements with local businesses and 38,600 PTA/PTSA members.
The most active and critical communications vehicle for district employees to communicate with the various important audiences that support them is through email. The district today has 25,000 email users that are currently being migrated to Microsoft Exchange 2007. As part of this email migration process they also sought to improve their email protection strategy which had become increasingly difficult to manage and maintain. Furthermore, increasing requests for email records recovery for eDiscoveryand litigation needs were becoming tremendously time consuming for the skeleton IT staff supporting the OCPS email infrastructure.
“We are getting increasing requests for email records recovery for litigation requirements,” said Pam Waugh, messaging administration, OCPS. “But we didn't have a way to intelligently search our email system to obtain the information that was needed. In fact, 90% of the time we couldn't deliver the information that our legal staff required. Beyond that, end user requests to restore individual mailboxes were hugely time consuming. We needed an easier solution and Mimosa NearPoint fit all of our criteria.”
OCPS was also faced with growing PST (Personal Storage Table) file volumes. This was increasing their storage costs and increasing the risk of data loss. PST files are used with personal folders to store local copies of messages, calendar events, and other items within Microsoft® Exchange. Because they were not designed to store today's large volumes of data, PST files can quickly become out of control if there is no system for moving, storing, and retaining email in a central archive. Large PST files can lead to poor network performance, increased storage requirements, file corruption, and, inevitably, lost data. This is exactly what some users at OCPS were experiencing.
“Because users were saving data in their PST files, email information is saved all over the place making it impossible to protect and archive for our goal of seven years,” said Waugh. “Some PST files grew so large – up to 20 GB – that when users change machines it can take a day or two to simply migrate their PST folders, or worse, they became corrupt and the user lost data. Our goal is to eliminate PST files all together. With Mimosa NearPoint we can have email archived in one repository for the district, so data is secure and users can easily perform their own search and recovery.”
Key Mimosa NearPoint features that were important during OCPS selection process include:
About Mimosa NearPoint
Mimosa NearPoint addresses critical customer requirements around content archiving, eDiscovery, regulatory compliance, business continuity, and storage optimization in a unified solution. Mimosa NearPoint provides legal search workflow, immediate mailbox and message recovery, disaster recovery, email, instant message and file archiving, and self-service search and access in one solution. By leveraging cost-effective storage and advanced classification rules, NearPoint also optimizes content storage and reduces overall infrastructure costs.
About Mimosa
Mimosa Systems, Inc. delivers next-generation content archiving solutions for information immediacy, discovery, and continuity. Mimosa NearPoint is the industry's most comprehensive unstructured information management software solution for email, files, backup tapes, and instant messages, enabling archiving, eDiscovery, storage management, and recovery in a unified solution. Mimosa is a Microsoft Gold Certified Partner, recognized for its competencies in networking infrastructure solutions, ISV/software solutions, and advanced infrastructure solutions. Mimosa was founded in 2003 and is based in Santa Clara, California, with offices in Canada , Germany, the United Kingdom, Japan, China, Australia, and India. For more information, see www.mimosasystems.com.
Mimosa, Mimosa Systems, and Mimosa NearPoint are trademarks of Mimosa Systems. All other product and company names herein may be trademarks of their registered owners.
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