Mimosa NearPoint eDiscovery Data Sheet

Search, Retrieval and Management of Exchange Email, SharePoint Data and File system Documents for Litigation

Every organization needs to be able to potentially produce and preserve electronically stored information (ESI) for legal proceedings, regulatory investigations and internal investigations if called upon.

The Mimosa NearPoint™ eDiscovery Option is a robust yet easy-to-use Exchange email, SharePoint and file system eDiscovery application that can be used by internal auditors, corporate legal counsel, or external counsel. Using the eDiscovery Option, eDiscovery auditors define new discovery searches by selecting target Microsoft® Exchange mailboxes, SharePoint records, and/or file system servers and by defining search criteria, including owner, version, data range, content, file attributes, or a combination.

Full-text indexing of every archived object provides for the ability to search for responsive data across the three most requested ESI data types in discovery, Exchange, SharePoint, and file system data.

One eDiscovery tool to search across the most requested data types, place litigation holds, review data for responsiveness and export out as your response to a discovery request will save your legal and IT organizations time, and expense.

Exchange and SharePoint data present a uniquely risky data type when in discovery. The first responsibility of parties to a lawsuit is to protect all potentially responsive data that could be asked for by the opposing side. In Exchange systems, this means being able to apply a litigation hold to not just a sent or received email, but also drafts, calendar entries, contacts, and task lists. For SharePoint systems, being able to place a record on litigation hold is a very small part of the requirement. Other discoverable data types in SharePoint include Documents, Pictures, XML Documents, Slides, Wiki Pages, Dashboards, Events, Links, Contacts, Messages, Discussions, Workflow, Blogs, Blog comments, Reports and documents--something only Mimosa can do with NearPoint.

Key Product Highlights:

• Provides comprehensive discovery of all Exchange, SharePoint and file system assets
• Includes "Case Management" functionality so all aspects of a case can be organized and managed within specific case profiles
• Protects Exchange, SharePoint and file system assets during litigation with object-level litigation holds, reducing the risk of penalties, and fines for spoliation
• Enables reconstruction of complex events for early case assessment
• Offers efficient collaboration capabilities

Comprehensive eDiscovery

The Mimosa NearPoint archival architecture combines the most “discovered” record types into a fully indexed and single-instanced archive, enabling a comprehensive discovery search from a single user interface.

Only the NearPoint archive captures all the discoverable contents of the Exchange server(s), a much more comprehensive set of SharePoint data along with all file system contents in one integrated archive.

With the eDiscovery Option, legal and IT teams can work together efficiently to determine early case assessment strategies, place responsive data on a litigation hold, and respond to discovery requests, quickly.

Exchange, SharePoint data as well as file system data and office files can be located and placed on litigation hold to prevent them from being inadvertently deleted.

eDiscovery reviewers can quickly browse through and review data in results sets, tag items with case descriptive tags, apply litigation holds, and share work with others. On completion of review, results sets can be exported in native file formats suitable for ingestion into other case management applications.

Effective Case Organization and Management for Complex Litigation Tasks

Managing the eDiscovery processes of several cases or the many aspects of a single large case can be a complex and confusing. The eDiscovery option includes a "Case Management" capability to help in managing the myriad process of eDiscovery in a logical case profile.

Features	Benefits
Comprehensive discovery of Exchange, SharePoint and file system data	Perform searches, tag reviewed objects, and place litigation holds on the most requested ESI data types
Data exclusions	Designating data types to be excluded in the search enables more targeted results sets to be generated for review
Case Management	eDiscovery option includes a "Case Management" capability to help you manage many eDiscovery processes or a single complex eDiscovery
Workgroup collaboration	Discovery teams can efficiently work together using the eDiscovery workflow features to search, hold, review, and tag results for export
Object-level litigation holds	Legal teams can quickly create, manage, change, share, search, and remove litigation holds
Multi-level search	Reduce your review workload by using the "Search In" feature to quickly narrow down search results
Secure access	eDiscovery roles allow you to limit the data that eDiscovery auditors are allowed to access
PST and ZIP export in flat format or folder hierarchy	Export discovery results in PST format and SharePoint and File System data in ZIP format with all associated metadata
Integration with Microsoft Active Directory	NearPoint utilizes  Active Directory in managing archive litigation policies, applying access and litigation policies to custodians, and applying litigation holds
Office file versioning	Assemble complete version histories of discovered ESI

Figure 1: The eDiscovery Search Workspace

• Data Sheet (PDF)

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