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"Companies are finding that to comply with new government regulations they must archive email… and be able to quickly discover information contained in email archives when called on for litigation or compliance reasons. Mimosa NearPoint is the most innovative and comprehensive solution available to meet all of these growing Exchange management needs."

— Hugo G. Perez, Co-founder and Managing Director, Datacorp

 

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Mimosa NearPoint eDiscovery Data Sheet

Search, Retrieval and Management of Exchange Email, SharePoint Data and File system Documents for Litigation

Every organization needs to be able to potentially produce and preserve electronically stored information (ESI) for legal proceedings, regulatory investigations and internal investigations if called upon.

The Mimosa NearPoint™ eDiscovery Option is a robust yet easy-to-use Exchange email, SharePoint and file system eDiscovery application that can be used by internal auditors, corporate legal counsel, or external counsel. Using the eDiscovery Option, eDiscovery auditors define new discovery searches by selecting target Microsoft® Exchange mailboxes, SharePoint records, and/or file system servers and by defining search criteria, including owner, version, data range, content, file attributes, or a combination.

Full-text indexing of every archived object provides for the ability to search for responsive data across the three most requested ESI data types in discovery, Exchange, SharePoint, and file system data.

One eDiscovery tool to search across the most requested data types, place litigation holds, review data for responsiveness and export out as your response to a discovery request will save your legal and IT organizations time, and expense.

Exchange and SharePoint data present a uniquely risky data type when in discovery. The first responsibility of parties to a lawsuit is to protect all potentially responsive data that could be asked for by the opposing side. In Exchange systems, this means being able to apply a litigation hold to not just a sent or received email, but also drafts, calendar entries, contacts, and task lists. For SharePoint systems, being able to place a record on litigation hold is a very small part of the requirement. Other discoverable data types in SharePoint include Documents, Pictures, XML Documents, Slides, Wiki Pages, Dashboards, Events, Links, Contacts, Messages, Discussions, Workflow, Blogs, Blog comments, Reports and documents--something only Mimosa can do with NearPoint.

Key Product Highlights:

Comprehensive eDiscovery

The Mimosa NearPoint archival architecture combines the most “discovered” record types into a fully indexed and single-instanced archive, enabling a comprehensive discovery search from a single user interface.

Only the NearPoint archive captures all the discoverable contents of the Exchange server(s), a much more comprehensive set of SharePoint data along with all file system contents in one integrated archive.

With the eDiscovery Option, legal and IT teams can work together efficiently to determine early case assessment strategies, place responsive data on a litigation hold, and respond to discovery requests, quickly.

Exchange, SharePoint data as well as file system data and office files can be located and placed on litigation hold to prevent them from being inadvertently deleted.

eDiscovery reviewers can quickly browse through and review data in results sets, tag items with case descriptive tags, apply litigation holds, and share work with others. On completion of review, results sets can be exported in native file formats suitable for ingestion into other case management applications.

Effective Case Organization and Management for Complex Litigation Tasks

Managing the eDiscovery processes of several cases or the many aspects of a single large case can be a complex and confusing. The eDiscovery option includes a "Case Management" capability to help in managing the myriad process of eDiscovery in a logical case profile.

Features

Benefits

Comprehensive discovery of Exchange, SharePoint and file system data

  • Perform searches, tag reviewed objects, and place litigation holds on the most requested ESI data types

Data exclusions

  • Designating data types to be excluded in the search enables more targeted results sets to be generated for review

Case Management

  • eDiscovery option includes a "Case Management" capability to help you manage many eDiscovery processes or a single complex eDiscovery

Workgroup collaboration

  • Discovery teams can efficiently work together using the eDiscovery workflow features to search, hold, review, and tag results for export

Object-level litigation holds

  • Legal teams can quickly create, manage, change, share, search, and remove litigation holds

Multi-level search

  • Reduce your review workload by using the "Search In" feature to quickly narrow down search results

Secure access

  • eDiscovery roles allow you to limit the data that eDiscovery auditors are allowed to access

PST and ZIP export in flat format or folder hierarchy

  • Export discovery results in PST format and SharePoint and File System data in ZIP format with all associated metadata

Integration with Microsoft Active Directory

  • NearPoint utilizes  Active Directory in managing archive litigation policies, applying access and litigation policies to custodians, and applying litigation holds

Office file versioning

  • Assemble complete version histories of discovered ESI

Figure 1: The eDiscovery Search Workspace

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