Posts Tagged ‘retention’

Its time to address this expectation from records managers that all records are created equal…They’re not.

How many pieces of paper a day does the average employee create or receive? For me its zero. Now, how many electronic documents, spreadsheets, email, attachments, instant messages, etc. does the average employee create or receive per day? In my case its hundreds of objects and 30-100 MB per day.

The new administration in Washington DC has signaled that compliance with industry regulatory requirements will be a top priority in the coming months. How does your company prepare for the upcoming, but still unknown requirements?

The first thing you should do is understand where you are lacking when it comes to corporate best practices, especially around corporate data and retention. Do you have a retention policy and schedule? Have you updated it lately? Have employees been trained on it – regularly?

(From eDiscoverylaw.com)

White v. Graceland Coll. Ctr. for Prof’l Dev. & Lifelong Learning, Inc., 2009 WL 722056 (D. Kan. Mar. 18, 2009)

In this wrongful termination case, plaintiff discovered discrepancies between certain relevant emails’ sent dates and the creation dates of their attachments. These discrepancies, plaintiff contended, were relevant to the issue of when the decision to terminate her employment was made.

The arguments for the under preserving of ESI are well known and varied. The most prevalent argument I hear for under preserving is “the more data, email, files etc. we keep, the higher the risk that it will be used against me in litigation“.

I really like Mimosa’s NearPoint Retention and Classification Option (RCO) because it brings new value to email archiving without additional overhead.    Using RCO, Admins can define business rules to automatically set retention periods and apply specific tags to content. These tags can drive multiple actions such as marking a piece of content as potentially responsive to an ongoing investigation or legal matter, or explicitly declaring content a business record as part of the company file plan.