Posts Tagged ‘Email’

I really like Mimosa’s NearPoint Retention and Classification Option (RCO) because it brings new value to email archiving without additional overhead.    Using RCO, Admins can define business rules to automatically set retention periods and apply specific tags to content. These tags can drive multiple actions such as marking a piece of content as potentially responsive to an ongoing investigation or legal matter, or explicitly declaring content a business record as part of the company file plan. 

One of my favorite features of Outlook is the ability to view web pages without leaving Outlook.  The feature is called ‘folder home page’ and it has been supported in Outlook since Outlook 2000.   Folder home page is especially useful for email archiving.  By simply clicking an ‘archive folder’ in Outlook,  users gain access to the email archive search application, which is a web-based application.   Now they can quickly search and browse archive information, and they never have to leave Outlook.

I am constantly asked what retention periods the federal rules of civil procedure (FRCP) stipulate for email. In the first place, the FRCP are, in effect, the manual on civil court proceedings. BY this I mean it directs how the court will be run, how defense and plaintiff’s counsel will interact, requirements on procedures and timing and how discovery will be managed etc.

Many companies I speak with mention the fact that they have some small percentage of their email traffic in an encrypted format. This can be either because of company or regulatory requirement or even more, because employees don’t want the content read by the company.

Encrypted email can represent a major risk in a corporate civil litigation if the company doesn’t have the encryption key.