Posts Tagged ‘Email Archiving’

Contrary to rumors that have been appearing in the last couple of days, Mimosa Systems/Iron Mountain will not be sun-setting any features, capabilities or products. In reality we will be increasing investment in NearPoint solution development and applications, and are adding features and functionality.

For many years now Mimosa Systems has been known in the market for its innovative next-generation solutions for email, file and SharePoint archiving, which are years ahead of the Symantec Enterprise Vault solution.

Archiving software has been around for a decade now and eventually organizations will start to question if the product they initially deployed is still offering them value or if there are better solutions out there that match their requirements better.  After the decision has been made to pick a better archiving solution the obvious question arises on how to get the data out of the current existing system and into the new system.

Today I ran across a report from AIIM which says that 18% of the companies that have SharePoint deployed within their organizations do not know if sensitive documents are actually stored within their SharePoint farm. Many people follow widely published SharePoint governance plans however now that SharePoint is getting more traction and more attention these plans are starting to fall short of preventing some issues.

Most organizations do see the benefit of SharePoint archiving to not only keep the excessive growth of their SharePoint farm in line, but also to ensure that only relevant data remains in the system. What many SharePoint archiving offerings from other 3rd parties do is what many people expect archiving to do. You take the blob out of the SharePoint content database and replace it pretty much with a stub, which sounds like a very plausible and logical thing to do.

In choosing an archiving solution for SharePoint, it is important to ask these questions:

California’s newly passed “Electronic Discovery Act” or Assembly Bill #5, now brings California civil litigation eDiscovery into the realm of the Federal Rules of Civil Procedure (FRCP).

Going forward, parties involved in civil litigation and discovery in the state of California have several new requirements to consider in reference to electronically stored information (ESI) including the meet and confer session, accessible verses inaccessible data, format of ESI production among others.

The eDiscovery phenomenon is truly worldwide. See this recent posting about new eDiscovery laws in Australia.

Here you can read about new federal rules in Australia that require all email and electronic information be produced and exchanged, preferably in their original formats.

Sounds just like the recent Federal Rules of Civil Procedure (FRCP) amendments for electronically stored information (ESI) that apply in the United States.

There is an interesting debate forming between the value of archiving and eDiscovery. In this recent article, the author takes the position that archiving is expensive and for the most part, unnecessary, while a full service eDiscovery is the better choice.

After reading this article, I could not disagree more with the author. What the author fails to mention is that the cost of data collection is the most expensive part of discovery.

I enjoy reading about our new President’s attachment to his Blackberry mobile phone. In this recent blog on the Microsoft site the authors refers to the “archivists” who need to manage the content on the new President’s mobile phone for record keeping purposes. He is correct.

On December 17^th, 2008, Mimosa hosted their 1^st Exchange MVP/Expert Tech Chat on Exchange Server Issues.

This technical chat was open to anyone and questions were answered by Pat Richard, Steve Bryant, Martin Tuip, and myself (Jason Sherry).

All four of us were Exchange MVPs in 2008 and have been working with Exchange since the pre-Exchange days so we know how hard it is to get some questions answered, so we agreed this was a great event to help the community.