A Proactive Email Archiving Practice Can Help You Avoid Lawsuits
A corporate strategy of proactively archiving and managing employee email with well documented email use policies and an audit program can help insure that employee wrong-doing is stopped before it becomes an outside legal action.
- Create a easy to understand employee use policy which clearly calls out what can be done in the corporate email system and what can’t. An example would be to not allow personal communications using the corporate email system.
- Train the employees on the email use policy, not just when they are new hires but regularly.
- Document the training you perform.
- Put an email archiving solution that is centrally managed with retention policies so that the company has a historic data store to audit.
- Perform regular audits on the email archive to see if employee wrong doing is taking place.
- And lastly, enforce the policy…if an employee misuses the system punish them and document the punishment.
These simple procedures will help you head off situations that could become expensive legal action later.
Tags: audit, e-discovery, eDiscovery, electronic discovery, email archive, litigation, policy
