Using Outlook Web Features for Archiving
One of my favorite features of Outlook is the ability to view web pages without leaving Outlook. The feature is called ‘folder home page’ and it has been supported in Outlook since Outlook 2000. Folder home page is especially useful for email archiving. By simply clicking an ‘archive folder’ in Outlook, users gain access to the email archive search application, which is a web-based application. Now they can quickly search and browse archive information, and they never have to leave Outlook.
The alternative is to leave Outlook and open a Web Browser, or use Outlook plug-ins. I do not prefer Outlook plug-ins because they require the installation of a local agent on the desktop. The web browser method is not too bad, but by using folder home page, you get access to a web browser without leaving Outlook. Folder home page is also supported in Outlook Web Access, a nice feature for users who are frequently away from their desktops.
When comparing email archive solutions, look closely how the end user archive interface is supported. If you find a vendor who supports folder home page, it will make the user interface very convenient for end users and as an Admin you will appreciate that it requires no installation of desktop agents.
Mimosa Systems support folder home page. Ask your Mimosa Sales Representative for a live demonstration.
Tags: agents, Email, Email Archiving, folder home page, outlook, plug-ins
January 27th, 2009 at 10:46 am
we have a VIP user here that really likes this feature as well, but not for email arch, but just becuse he can view yahoo, msn, etc… without leaving outlook at all.
problem: http://www.msn.com gives script error prompts, and yahoo fin, eventualy locks up the whole outlook session.
do you have the same results?
the msn page is not a real big deak, becuse you click either yes or no, and continue to move on no problem. (oh, and please dont tell me to turn of prompts in IE becuse we have and it only impacts IE by itself, but not Outlook.
thank you for your time.
February 2nd, 2009 at 6:40 pm
Thanks for these alternatives. What do you think of Outlook Track-It? This has been amazing for me. I do have to download toolbar, but it’s been the best thing I’ve seen for followup reminders. Very useful.